Terms and Conditions
Please print this form, fill it out and
fax to 519-371-9914
or
scan and email to sargent@bmts.com
How to make your reservation
Check cottage availability shown under each cottage description (updated hourly).
If showing available, after reading the Rules, Complete the BOOKING FORM/RENTAL AGREEMENT and send through (see yellow above)
If you have any questions, either call (519-371-1773) or email sargent@bmts.com
Deposit & Final Payment
A non-refundable deposit of $500 per cottage is required to reserve the cottage. This is due within 7 days of Confirmation. Final payment is due 30 days prior to rental check-in date. If your reservation is made less than 30 days prior to rental check-in date, full payment is due at the time of booking. Payment provided means you've read & accept these terms and conditions.
Cancellation and Penalties for Cancellation
All monies paid including deposits and final balances are non refundable and non transferable. Once your cottage has been confirmed and your confirmation has been emailed to you, the non refundable deposit is payable. Therefore it is important to consider purchasing cancellation insurance.
Cottage Cancellation Insurance (RBC Insurance)
+ 8% PST on all coverages |
Number of Persons Sharing Cottage
Each cottage has a stated maximum number of occupants allowed. The number of occupants staying overnight shall not exceed the maximum number indicated for that property. Renters who exceed the maximum occupants stated will be subject to either eviction without refund or an additional charge of $100 per person per night.
Cottage Restrictions
Each cottage clearly states conditions allowed pertaining to smoking and allowances of pets on the property. Pets are permitted on the property only if confirmed at the time of rental. Smoking in all cottages is not permitted. Other cottage rules may apply (such as restrictions for phone use). The Rental Property must be maintained in good condition both inside and out. Sub-letting your cottage is forebidden. Any renter who breaches these conditions will be either immediately evicted without refund or will be subject to a $100/day penalty.
Accommodations
The accommodations listed by Adopt-a-Cottage Rentals are privately owned cottages. Each cottage has the normal amenities of home including flush toilets, electricity, kitchen utensils and appliances. Many cottages obtain their water from sand point wells or the lake. It is recommended that all water for drinking be brought to the cottage. None of these accommodations provide linens or towels. Some do not provide blankets. Please inquire should you have any questions.
Cottage Cleaning
Each renter is responsible for leaving the cottage thoroughly clean before departure. Do not leave garbage. It must be taken with you when you depart, without exception. Any breach of these conditions will be subject to the cost of our Contracted Cleaning Service of $50 per hour plus mileage (minimum $100).
NEW! - Scheduled Cleaning Service: Should you wish to hire a cleaner to come to your cottage mid-week (Monday, Tuesday, Wednesday, Thursday, Friday), we wil book a cleaner for you in advance of your stay. Cost: $25 per hour. This service is NOT available on Saturdays or Sundays. See bottom of this form to confirm cleaner in advance.
Security Deposits
A credit card authorization in the amount of $700 is required at the time of check-in. This security deposit will be released back to the credit card within 48 hours of departure with confirmation that the cottage and its grounds have been left in the same condition as when first occupied (without damage and thoroughly cleaned). Should the penalties for cleaning, extra occupants, etc. be imposed, the credit card will be debited. Damages are not limited to this $700 security deposit. Adopt-a-Cottage Rentals further reserves the right to ask for proof of the renter's home insurance showing that any damage to the rental property will be covered on the renter's home insurance.
Access - Keys
Unless otherwise stated, each cottage can be entered at 3pm on commencement date of rental and must be vacated by 11am on the departure date. Key pickup location and directions to your cottage will be provided to you within 2 weeks prior to arrival.
Rental Agreement
All clients are required to complete and send by Facsimile or by Scan&Email this Agreement to Adopt A Cottage Rentals. Upon receipt, confirmation will be sent within 48 hours.
Rental Agreement - Confirmation
By Completing this form you agree to the above Terms and Conditions
Cottage Number:
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Location: |
Check in Date:
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Check out Date: |
Name of Principal Renter:
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Address:
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Home Phone #:
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Business Phone #: |
Email Address:
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Drivers License # (not car license):
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Credit Card # (this information collected solely to act as your damage deposit during rental - no charge providing no damage or incidents.)
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Expiry:
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Name on Card
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Number of Cottage Occupants:
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Number of Cars on Cottage Premises: |
Signature: |
Accounting |
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Total Rent for Cottage |
$ |
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Processing Fee per Rental $70.00 + 5% GST (if paid after July 1/10 will be 13% HST= $79.10) |
$ 73.50 |
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Optional Cancellation Insurance (see above) |
$ |
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Total Payable |
$ |
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Deposit Payable within 7 days of booking* |
$ 500.00 |
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Balance Payable 30 days prior to Check in Date |
$ |
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Forms of Payment Accepted 1) Internet Banking - Email payment to sargent@bmts.com 2) Cheque mailed to Carter Travel, 299 - 9th Street E, Owen Sound, Ont N4K 1N8 3) Credit Card Alert! Paying by credit card adds a 10% processing fee to your rental. |
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Please indicate here if you wish to pay by credit card # above |
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Please indicate here if you wish to pre-book a cleaner during your stay. Enter Date (Monday - Friday) here________________________________ |
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